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Recover Emails from Emptied Deleted Items Folder of MS Outlook

Recover Emails from Emptied Deleted Items Folder of MS Outlook

Emptying the ‘Deleted Items’ folder of your Outlook, is always a good practice. By doing so, you erase all unnecessary Outlook item and thus, make it light and neat. However, there can be times when after completing a regular cleanup of your ‘Deleted Items’ folder, you realize that you have deleted an important email.

Well, don’t panic even in such situation! Your deleted data remains on your Exchange Server for a certain period after emptying the ‘Deleted Items’ folder. The time period for which your deleted item data remains on your Exchange Server is called ‘Retention Period’; and it depends upon the settings made by your Exchange administrator. Therefore, if your deleted emails are under retention period then you can recover them easily through simple recovery steps.

Steps that are involved to recover email items from empty Deleted Items folder are as follows:

Select ‘Deleted Items’ folder.

Go to Tools and select ‘Recover Deleted Items’

A window displaying all emails deleted from the ‘Deleted Items’ folder, which are under the retention period opens.

If you find your emails there, then select these emails from this list to recover and click ‘Recover Selected Items’ and they will be back in your ‘Deleted Items’ folder.

However, if you cannot see your deleted emails in this list, then the retention period must have crossed. Well, at such situation, using an efficient third-party deleted email recovery software can do the needful. Reliable email recover tool recovers your emails even after they have exceeded their retention period. Moreover, effective tool restores the formatting of RTF and HTML messages after recovery and recovers emails with their complete attachments.

One such software is Stellar Phoenix Deleted Email Recovery. This proficient software recovers lost or deleted emails from MS Outlook as well as MS Outlook Express. The tool recovers deleted emails, attachments, contacts, notes, etc. This software is one of the risk free tools as it recovers deleted emails intact without changing their formatting or causing damage to the original data. Moreover, the software provides a list of all recoverable emails after completion of the scan. You can select any specific email from this list and see its preview at the bottom of this interface. With all these features, the software maintains a log report. This log report records the entire information of all the tasks performed during the recovery process and even lets you save this report at any desired location in your system.

Scheduling meetings with Outlook

Admin March 28, 2012 Outlook Outlook 7 Outlook Express Add Comment

Jingo

Scheduling meetings with Outlook

Remember the old days of scheduling meetings? Depending on the number of people involved, it might have taken weeks of email back and forth, with people listing available times that were no longer available by the time you'd heard from everyone else. Generally a big pain. Well, Outlook can make this so much easier!

If all meeting attendees use Exchange AND if attendees actually maintain an accurate online calendar (a big "if" sometimes, depending on your group) then it's easy to see what times are available to meet. No need to grant special access to your calendar. Schedulers don't need to be able to see what you are doing, only if you are free or busy.

Here are the steps for creating a meeting using Outlook and viewing free/busy times:

Open your Outlook calendar and choose File -> New -> Meeting Request
Enter names or email address of all attendees in the "to" line. Be sure the name resolves to the correct email address. Some folks have @email.uky.edu addresses, others use @uky.edu addresses, and others have set up a Universal Email Address. All may work for receiving email, but not for scheduling info. If you have trouble finding scheduling info for one style address, try another.
Set the date/time for an approximate meeting date.
Click the "Scheduling Assistant" button to view free/busy times:

Busy times show up with a purple bar, free times are open, and tentative appointments are hashed. If you do have access to view a person's calendar details, you will see appointment details (text in the bars). Otherwise, just shaded bars to indicate free/busy times.

Use the "Suggested Times" pane to see which time blocks are available to most attendees, or just scan the free/busy times on the grid until you find a good time. If you use the grid, you can click on the time you want to set it for the meeting. Hover over the red end time line and click/drag to adjust the meeting duration.
Once you've selected a time, click the "Appointment" button to get back to the message screen to add text to the meeting request and send the invitation.

Tip: Sometimes, even if I'm not going to use Outlook to create a meeting request, I might still use this method to just see if someone is available! Go through steps 1-5 and just look at the free/busy grid but don't actually send the meeting request.

Another Tip: If you have a meeting across campus and need travel time, you might add a "meeting buffer" to your calendar, since that is time that you are unavailable for other appointments.

Yet Another Tip: Attendees don't use their online calendars, or some attendees are not from UK and don't have access to Exchange? Try Doodle! Doodle is a free web-based scheduling assistant. Specify possible meeting times and generate an email link attendees can use to fill in their availability. Doodle even has time-zone support, to convert to local times.

Final Tip: If you're a UK person, please use your Outlook calendar! You'll find it useful personally, and it's also a real time-saver for people you collaborate with.

What to do? recover emails does not work !

Admin March 17, 2012 Office 7 Office Tools Outlook Outlook 7 Outlook Express Add Comment

Jingo

What to do? recover emails does not work !

I am aware of the fact that keeping unnecessary files on Outlook mailbox only increases the size of the PST file which leads to problems like slow performance of Outlook, PST file corruption, etc. Therefore, I delete all the unwanted emails permanently from the mailbox of my MS Outlook 2007 on a regular basis. Another day while deleting emails, I accidentally deleted some most important emails. I realized the problem after giving command for hard (permanent) deletion of the selected emails. Though I performed some measures to over come this situation but none of them worked. However, I didn’t lose hope and used third-party deleted email recovery software and recovered all my deleted emails.

Let me explain the entire episode by which I learnt about software to recover deleted emails. That time attending an important client call was more important than concerning the deleted email issue thus I kept this matter of email loss from Outlook mailbox aside for sometime. The client call stretched to three long hours and soon after its completion, I forgot about email loss and rushed to home as it was already too late. Coming next day to office, while I was opening my system recalled that I deleted some important emails yesterday. I searched over the Internet for some inbuilt utility of Microsoft by which we can recover deleted emails and I was right, there was a way to recover recently deleted emails.

Though this procedure works only for recently deleted emails but still I tried below mentioned Microsoft prescribed steps to recover deleted emails:

Start MS Outlook 2007

Select the folder from which you have deleted the emails as I selected the Inbox folder from the left pane of my Outlook mailbox.

Go to Tools → Recover Deleted Items. A window that displays the deleted emails from the selected folder appears. I didn’t get this window. So, I terminated the process. However, if you are getting this window then select the emails which you want to recover and click ‘Recover Selected Items’ option.

All the selected emails will be selected to its original location as soon as you select ‘Recover Deleted Items’ option.

Since, I didn’t delete the mails recently and also got so many emails after the deletion thus aforementioned steps didn’t work for me. In such situation, without losing hope I searched over the Internet for some resolution by which I can recover deleted emails and learnt that there are third-party tools which can recover emails which are deleted long ago.

One of the awards winning and user recommended tools which I found in this category was Stellar Phoenix Deleted Email Recovery. This software efficiently recovers deleted emails, attachments, notes, and contacts and has very interactive user interface. Therefore, I used this software and recovered all the deleted emails.